Technical article
AV Specification for Public Tenders
How to write a technical specification that is clear, fair and installation-ready.
Why this topic matters
A good AV specification describes performance and integration, not only product names. It helps clients compare proposals and reduces disputes during installation.
Many venue projects start with a request to buy a list of devices. In practice, a reliable result appears only when the designer studies the room, the users, the programme, the installation constraints and the maintenance model. Equipment is only one part of the system; the acoustic environment, signal flow, control logic and commissioning are equally important.
Key engineering points
Functional requirements
Describe what the system must do and how it is used.
Compatibility
Signal formats, control and mounting accessories must be included.
Commissioning
Testing and handover should be part of the specification.
Practical design logic
A professional system should be designed from the room and its tasks. This means checking audience areas, speech intelligibility, screen visibility, microphone scenarios, acoustic defects, operator workflow and service access before any final equipment decision is made.
- technical concept adapted to architecture and use scenarios
- equipment selected by coverage, compatibility and serviceability
- drawings and specifications prepared for installation
- final setup focused on reliable daily operation
Checklist before requesting a proposal
- floor plans, sections and ceiling heights
- photos of the stage, audience area, ceiling, walls and technical room
- audience capacity and seating arrangement
- expected use scenarios: speech, music, theatre, conference, cinema or background sound
- existing power, cable routes and mounting points
- budget frame, deadline and required documentation format
With these inputs Acoustic Delta can prepare a more accurate calculation, avoid unnecessary equipment and propose a solution that matches the venue instead of forcing the venue to match a catalogue.
Need calculations for this topic?
Send venue drawings, sections, photos, room dimensions and the planned use scenarios. Acoustic Delta will prepare the next technical step: acoustic calculation, equipment specification, project documentation or a turnkey integration proposal.
info@acousticdelta.com+386 69 665 245WhatsApp

